Thanks to u both, i have written this to send....
To whom it may concern,
I am writing regarding the previous letter I sent dated 24.07.08 (copy enclosed).
Upon speaking with your HR area representative, xxxx, he asked me to provide proof of my alleged grievance, this proof he asked for should be kept by yourselves. As required by law you should have maintained all my wage/salary details for the past 6 years, it is also recommended that you keep all minutes of staff and management meetings for the same period of time.
I would request you forward copies of the data to xxxxx and would like you to forward me copies also.
This data should be sufficient proof that I was not paid for my worked hours, should you require any further assistance, please do not hesitate to call me on xx or e-mail xx
I ask for this data to be received within 28 days , I see this as sufficient time for the data to be sought.
I would also like to inform you that this letter is to be treated as a stage 1 grievance letter.
Kind regards
xx